ATTN:
Insurance Coverage Committee At the 12/13/2021 meeting, the board decided to authorize an ad hoc committee to investigate insurance coverage issues facing the Association. Billy McFarland was nominated by the board to assist with establishing the committee and to be the board liaison for it. The scope of work for the committee will be to investigate current insurance issues and to then develop and propose solutions if liability insurance gaps exist. The first meeting will take place after the board approves the committee's scope of work and project plan. As this is an issue involving risk to the Association, we will attempt to hold a meeting to develop the scope of work and the project plan. If you are interested in joining the committee or simply attending as an owner, or
for PO's who do not have speeker access the Secretary will host the meeting at her home. please send a message to admin@hlrpoa.com for location or online meeting information. For committee meetings, you can also contact the committee directly." for the Zoom-like meeting. It also has a dial in number for those just wanting to participate by phone.
ATTN:
"3. A quorum of the board of directors may meet by means of a telephone conference if a speakerphone is available in the meeting room that allows board members and association members to hear all parties who are speaking during the meeting." https://www.azleg.gov/ars/33/01804.htm
HLRPOA Insurance Coverage Committee12/20/2021 Agenda
1. Committee Internal Matters
2. Background Discussion
3. Scope of Work
4. Project Plan
The Board previously decided to establish a financial committee to oversee the financial operations of the Association. Participation on this committee is open to all Association Members and those with a financial and accounting background will bring needed specialized skills, while all Association Members interested in participating will bring their acumen, interest, and energy to the committee. The concept for this committee involves using online collaboration tools that will minimize the time requirement and burden for the members and allow them to participate whenever they have the time to do so without having to attend live meetings. Of course, live meetings, either in person or using video or telephone calls are options if the members prefer that. If you are interested in participating, please contact vp@hlrpoa.com expressing your interest and background.
The workflow for the committee will be to:
- Establish an internal controls handbook (which will require Board approval and is subject to Board amendment during that approval)
- Assist the Treasurer and the Board in implementing the internal controls handbook
- Review monthly financial statements the Treasurer produces
- Assist the Treasurer in producing the annual financial statement package suitable for external audit
- Provide an advisory resource to the Treasurer which can be authoritative if the Board delegates such authority to the Committee
“One HLR Board of Directors position will be open for election in March 2022. Are you interested in serving? Contact us if interested.” contact admin@hlrpoa.com
Results are in for the
Mailbox Questionnaire Metrix - here
